Assistant for Board Activities

The Metropolitan Museum of Art
Posted: September 8, 2017
Location: New York, United States
Position: Administrative
Field: Academic centers, Advocacy, Arts, Community foundations, Education, Environment, For-profit companies, Health, International, Legal services, Museum, Philanthropic advisors, Research, Social services, Technology, United Ways
Salary: Commensurate with experience
Application Deadline: Open until filled
Category: Arts administration
Employment Level: Full-time

The Assistant for Board Activities assists the Manager with all Board-related work and in other administrative functions. This person will be responsible for preparing and processing agendas and supporting papers for all Board of Trustees meetings, Executive, Nominating, and Legal Committee meetings as well as drafting correspondence and minutes, maintaining various lists, answering phone and email inquiries, managing calendars and other various administrative duties.

PRIMARY RESPONSIBILITIES & DUTIES:

  • Assist the Manager in all Trustee-related work
  • Draft minutes and correspondence and lists including word documents, excel charts, cover letters, memos and emails
  • Coordinate calendars and schedule meetings and appointments with Trustees and or other Museum staff
  • Coordinate set-up for Board and committee meetings
  • Coordinate Board and committee mailings and binder materials
  • Assist departmental team with ad hoc committees
  • Maintain the schedule of meetings of various Board committees and prepare master calendar
  • Oversee preparation and distribution of Trustee lists
  • Maintain the Museum’s electronic board materials system
  • Develop and maintain Trustee database
  • Filing, answer phone and email correspondence
  • Other Counsel's Office related duties (such as mail, phones and coverage for attorneys when other assistants are out)
  • Other duties as assigned.

REQUIREMENTS & QUALIFICATIONS:

Experience and Skills:

  • Previous work experience in an administrative environment, required
  • One to two years’ experience with specific board affairs administrative functions, required
  • Able to communicate effectively both verbally and in written form, required
  • Detail-oriented and very organized, required
  • Able to work as a member of a team as well as independently, required

 

Knowledge and Education:

  • Bachelor's Degree, required
  • Knowledge of Word, Excel, Outlook, PowerPoint, databases, required